---
title: "Notion"
description: "Productivity software company building collaborative work tools and AI-powered solutions for teams."
---

# Notion
> Productivity software company building collaborative work tools and AI-powered solutions for teams.

## Articles

### [Why AI at Work Needs a Rethink](https://yomu.fyi/post/why-ai-at-work-needs-a-rethink.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Author: Andrew McCarthy
- Published: Oct 14, 2026
- Type: Problem & solution

A survey of over 6,000 knowledge workers across the UK, France, and Germany, commissioned by Notion, reveals that daily AI users report significantly more benefits than occasional users. For example, 59% of daily users in the UK say AI agents are changing team collaboration, versus 37% overall, and 48% say AI helps them demonstrate more value, nearly double the overall 25%; similar patterns hold in France and Germany. Gen Z workers are especially likely to use AI to expand their responsibilities, but they also express higher concern about job security, notably in Germany where concern was 21 points above the national average. However, AI use remains largely individual: only about 20% of respondents embed AI agents in team-wide workflows. The post argues that the next step is rebuilding AI around shared workflows and company context, as demonstrated by companies like Pennylane and Brainlabs.


### [Making password login safer on Notion](https://yomu.fyi/post/making-password-login-safer-on-notion.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Author: Ankit Gupta
- Published: Oct 13, 2026
- Type: Announcement

Notion is requiring a second step of verification for password login to protect against credential reuse from other site breaches, and this change will roll out in stages over the next few months. When users set or change a password, they will be guided to set up two-step verification via an authenticator app or phone number and should save the backup codes provided. Users who already have two-step verification on their password need no action, and those without a password can continue using passkeys, email codes, or SSO. For password-only users without two-step verification, Notion will provide notice and time to set up a second step before turning off password-only login; if they choose not to, another method like an email code can still grant access. Additionally, where Notion can verify that another working method exists, it plans to turn off password login for those unused passwords.


### [How we built a personal data scientist for every Notion employee](https://yomu.fyi/post/how-we-built-a-personal-data-scientist-for-every-notion-employee.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Author: David Thomas
- Published: Oct 8, 2026
- Type: Problem & solution

Notion built Data Scout, an internal data agent connecting Snowflake and Notion, letting employees query governed data in plain language and cutting request turnaround from days to minutes. Within two months, weekly data team requests fell by about 80 percent, and roughly half of all employees now use it. The agent enforces Snowflake permissions per user and uses Notion business context, enabling teams such as Sales, Engineering, and Customer Experience to ask questions about account adoption, onboarding drop-off, or support volume using shared definitions. Using MCP, teams built Data Scout Reporter for scheduled reports and domain-specific agents that reuse the same context. Notion learned correct SQL could still answer the wrong question due to four failure modes, so they built governed access, curated context, instructions, query tracing, and a review process where change evidence is not approval.


### [How Notion built a Custom Agent workflow to keep Academy content current](https://yomu.fyi/post/how-notion-built-a-custom-agent-workflow-to-keep-academy-content-curre.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Author: Arya Sajjala
- Published: Sep 29, 2026
- Type: Explainer

Notion built a Custom Agent workflow in Notion to keep Academy content current as product changes ship. The system uses two databases: an Academy library mapping the curriculum and a maintenance-tasks database tracking work from each product change. Two Custom Agents handle the work: the Academy Drift Agent compares launch docs against the library and flags affected lessons, while the Academy Drafting Agent drafts approved updates using editorial guidance. MCP connects the workflow to Parta, the e-learning platform, so approved content moves into final QA without manual hand-off. The loop includes human review checkpoints before scope approval and before content moves into Parta, reducing content drift and giving the team hours back each week.


### [Meet (again) Max Schoening, Notion's new CTO](https://yomu.fyi/post/meet-again-max-schoening-notion-s-new-cto.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Author: Ivan Zhao
- Published: Sep 24, 2026
- Type: Announcement

Notion appointed Max Schoening as CTO, reflecting its ethos of merging technology with liberal arts and integrating engineering and design as one job. Schoening, who joined last year, led product and design and shipped significant launches including Custom Agents for everyday knowledge workers and the Developer Platform allowing extensions. His background includes early design at Heroku, Cloud Run at Google, and six and a half years at GitHub working on Issues, Pull Requests, Actions, and cloud development environments used by millions. He advocates open customer-first platforms, and Notion’s open, agent-neutral context aims to benefit customers from small coffee businesses to large global enterprises balancing innovation, token costs, and governance at scale. As a two-time founder, Schoening embodies the multidisciplinary approach Notion values, and the company hires people whose work cuts across traditional discipline boundaries.


### [How Notion handles concurrent editing with CRDTs](https://yomu.fyi/post/how-notion-handles-concurrent-editing-with-crdts.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Author: Angelique Nehmzow, Emma Guo
- Published: Sep 18, 2026
- Type: Explainer

Notion replaced its text-editing system because its former last-write-wins storage could overwrite concurrent edits to the same block, with Offline Mode increasing the risk of lost changes. The new system uses a Conflict-free Replicated Data Type based on Replicated Growable Array, representing inserted text as uniquely identified items, retaining deletions as tombstones, and deterministically ordering concurrent inserts. Peritext-based annotation operations merge rich-text formatting such as bold, italics, and hyperlinks while preserving extendability rules. To keep edits correctly positioned when Enter splits a block, Notion introduced text slices, text slice trees, text instances, and compact search labels for locating slices across blocks. Deployed in July 2025, the system processes millions of CRDT operations per minute and supports Offline Mode and agent collaboration.


### [A skills library for every agent](https://yomu.fyi/post/a-skills-library-for-every-agent.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Author: Geoffrey Litt
- Published: Sep 17, 2026
- Type: Announcement

The post introduces Notion’s skills library and Skills API, aimed at helping teams share organizational knowledge across AI agents and workflows. The library is designed for nontechnical and technical users, with collaborative editing, database organization, supporting files, permissions, suggested edits, version history, usage analytics, and controls over skill distribution. The API provides endpoints for loading skills in spec-compliant file formats, with examples including synchronization to GitHub, installation through Vercel’s Skills CLI, and uploads or edits through MCP tools. Notion says early customers and partners are already using the API across agents and tools, while an open-source starter kit supports Notion-to-GitHub synchronization. Vercel’s Skills CLI can install individual Notion skill pages or workspace plugins, using standards-compliant files without handling Notion-specific formats.


### [Building Shared Memory for AI Agents in Notion](https://yomu.fyi/post/building-shared-memory-for-ai-agents-in-notion.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Author: Hesham Salman
- Published: Aug 18, 2026
- Type: Explainer

Lore is an open-source, MIT-licensed tool from Notion for giving AI agents shared, persistent memory backed by Notion, addressing experiential knowledge, follow-up tasks, decision records, and procedures that can disappear between sessions. A Lore vault uses five related Notion databases—Projects, Topics, Memories, Entities, and Facts—with MCP tools for agents, Notion or a CLI for humans, and hooks intended to retrieve context and save information in the background. The design emphasizes memory maintenance: facts expire by default, relationships such as supersedes and conflicts\_with clarify updates, and the CLI can identify orphaned or duplicated information. In a 500-query SkillRet retrieval evaluation, Lore achieved 84% success, while a paired model evaluation found seeded memory recovered about 46% of failures on tasks never solved without memory. The results indicate that relevant, well-maintained memory can improve agent performance, while stale or irrelevant content can harm it.


### [Tech – Tools & craft – Notion](https://yomu.fyi/post/tech-tools-craft-notion.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Published: Aug 10, 2026
- Type: Explainer

Notion’s engineering collection covers tools, product design, infrastructure, security, and data systems across a set of technical posts. It opens with an inside look at the hosted Notion MCP server, created in response to requests for AI agents to work directly with Notion workspaces; the path described runs from an open-source experiment to a hosted solution with custom tools for AI workflows. Other entries describe Lore’s conversion of conversations, decisions, tasks, and durable facts into Notion pages, a Spark-native lexical-search reindexer, and multi-region systems for search, analytics, AI, and event logging. The collection also reports CI guardrails for schema changes, security testing for Custom Agents, vector-search scaling by 10x with costs reduced by 90%, Spot Balancer for Spark on Kubernetes, and the architecture and data model behind Offline Mode.


### [Rebuilding Notion’s lexical search reindexer](https://yomu.fyi/post/rebuilding-notion-s-lexical-search-reindexer.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Author: Aravind Selvan, Calder Lund, and Gaurang Sadekar
- Published: Aug 10, 2026
- Type: Problem & solution

Notion’s lexical search reindexer had become a multi-week, manually monitored process that produced about 90% data consistency. The old design also relied on Snowflake metadata lookups and a separate catchup pipeline. The redesign replaces ECS/Fargate workers and live Elasticsearch writes with an Apache Spark–native pipeline that routes documents to exact index-and-shard pairs and generates native snapshot files through embedded Elasticsearch nodes. Temporary indices capture live updates while the snapshot is built, after which aliases, external document versions, Elasticsearch’s \_reindex, and phantom detection handle catchup, including alive-to-deleted transitions. The new system completes full reindexing in under two days, catchup in under an hour, reaches 100% consistency, removes Snowflake and ECS from the indexing path, and reduces manual intervention to under two hours per run.


### [Security update (July ‘26)](https://yomu.fyi/post/security-update-july-26.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Author: Daniel Pyykonen
- Published: Jul 29, 2026
- Type: Incident / postmortem

Notion investigated public claims that a large dataset of its data was offered for sale on X and Breached Forums. The investigation began after the claim surfaced on June 23, 2026, and included review of publicly shared materials, sample data, and support from a third-party partner. The sample did not match data in Notion systems and contained internal duplicates and inconsistent fields; the claimed asking price and the forum user’s history also raised concerns. A deeper investigation found further inconsistencies indicating that the alleged dataset could not have come from Notion’s systems, and forum administrators later flagged the user as fraudulent. Based on the reviewed information, Notion found no evidence of a breach, customer-data access, or compromise, concluding that the alleged materials were fabricated.


### [ZeroEntropy is joining Notion](https://yomu.fyi/post/zeroentropy-is-joining-notion.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Author: Sarah Sachs
- Published: Jul 24, 2026
- Type: Announcement

Notion announces it has acquired ZeroEntropy, whose team will join Notion. In less than two years, ZeroEntropy built high-efficiency training and inference for task-specific models using custom kernels, an inference stack, and model-specialization recipes. As a Notion customer, its reranker made unified search up to 30% faster, cut reranking latency by 85%, maintained constant answer quality, and lowered inference cost. ZeroEntropy has also trained zembed-1 and zerank-2 and published the zELO method; founder and CEO Ghita Houir Alami will lead Notion’s newly formed Model Research team. The acquisition supports Notion’s goal of delivering AI that is fast, affordable, and tailored to specific work for businesses of every size.


### [Inspiration – Tools & craft – Notion](https://yomu.fyi/post/inspiration-tools-craft-notion.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Published: Jul 10, 2026
- Type: Explainer

Notion’s Inspiration page gathers perspectives on the future of work from people and teams creating companies, communities, and creative practices. Its TechFirst Block pairs Ivan Zhao’s claim that AI has arrived as “infinite minds” with stories about organizations using Notion to change how work gets done. Featured examples include Brainlabs’ company-wide AI operating layer, Kim Shui’s Notion-organized New York Fashion Week preparations, and Her Tech Circle’s reconstruction of a community around a shared workspace. Additional profiles cover Thred’s effort to make offices less lonely, Sarah Jutras’s work teaching self-employment through Freelance for Life, and how leading AI companies implement AI tools effectively; the page also identifies contributors such as founders, marketers, designers, and community leaders.


### [Notion HQ – Tools & craft – Notion](https://yomu.fyi/post/notion-hq-tools-craft-notion.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Published: Jul 7, 2026
- Type: Announcement

This Notion HQ page collects product announcements, company updates, and stories about extending Notion’s workspace. It introduces a Developer Platform, Custom Agents that handle entire workflows autonomously, Notion 3.0 with Agents, Notion Calendar, and Notion AI for Work, described as an all-in-one AI toolkit built into the workspace. The updates also cover connectivity and data consolidation, including the acquisition of Automate.io, which built integrations for more than 200 software tools, and the welcome of Sequin, whose tools brought data from across software stacks together. Additional announcements report ZeroEntropy joining Notion, a new board of directors, a security update dated July ’26, and a private tender offer involving GIC, Sequoia Capital, and Index Ventures. The page also includes Custom Agents beta learnings, conference highlights, and a profile of a Notion consultancy.


### [Meet Notion’s Board of Directors](https://yomu.fyi/post/meet-notion-s-board-of-directors.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Author: Ivan Zhao
- Published: Jun 8, 2026
- Type: Announcement

Notion announces its first board of directors, comprising Jonathan Chadwick, Pat Grady, Gretchen Howard, Christopher Payne, and Patrick Hsu. The company says its early profitability allowed it to avoid placing investors on the board and instead select independent members. After a two-year search, the group was chosen to complement executive leadership across finance, operations, governance, investing, scaling, product, and research. Their backgrounds include technology-company financial discipline, market pattern-matching, operating and recruiting expertise, product growth, and research connecting biology with AI. Together, the directors offer experience from VMware, Sequoia, Robinhood, DoorDash, Arc Institute, Stanford, and other technology and research organizations described in the announcement, with perspectives on durable growth and ambitious teams.


### [Introducing Notion’s Developer Platform](https://yomu.fyi/post/introducing-notion-s-developer-platform.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Author: Max Schoening
- Published: May 13, 2026
- Type: Announcement

Notion introduces a Developer Platform with Workers, data synchronization, custom agent tools, external agents and a CLI for extending its workspace beyond built-in capabilities. As teams connect agents to more workflows, the platform addresses gaps involving external data, custom logic and agents that cannot otherwise participate in Notion. Workers run custom code in a hosted secure sandbox, enabling database sync, agent tools and webhook triggers without user-managed servers; the CLI supports authentication, Notion actions and Worker deployment from a terminal or IDE. External Agents can work natively alongside teams and Custom Agents, while the External Agent API supports bringing internally built agents into the workspace. The CLI is available on all plans, Workers are in public beta for Business and Enterprise plans, and External Agents are offered through a private-beta waitlist.


### [What we learned during the Custom Agents beta](https://yomu.fyi/post/what-we-learned-during-the-custom-agents-beta.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Author: Akshay Kothari
- Published: May 4, 2026
- Type: Announcement

Notion’s Custom Agents launched in beta in February, and more than one million agents were created in two months before the feature moved out of beta. The post reports that teams scaled fastest when they treated agents as internal products, iterated with workflow experts, and shared operational knowledge rather than relying on engineers alone. Teams also redesigned end-to-end processes, such as Braintrust’s agent that scans competitor updates and Gong transcripts, updates a Notion sales one-pager, and flags relevant launches. Usage costs fell by up to 50%, partly through lighter models including Haiku 4.5 and GPT-5.4 Mini, which use up to 10× fewer credits, while new limits, dashboards, alerts, and pause controls support administration. From May 4, usage-based pricing applies through Notion credits at $10 per 1,000 credits for Business and Enterprise plans.


### [For Teams – Tools & craft – Notion](https://yomu.fyi/post/for-teams-tools-craft-notion.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Published: Apr 27, 2026
- Type: Explainer

The page presents a collection of Notion content about teams, tools, workplace practices, and the use of AI in organizational work. Its entries cover Custom Agents for automating repetitive busywork, teamwork skills, launch orchestration, and the changing role of team size. Several pieces focus on disconnected company knowledge, describing Notion AI as a way to bring information together and turn knowledge into action, while other entries examine AI operating systems and workflows. The page also includes survey-based perspectives from Notion, including research involving more than 3,000 global knowledge workers, 85-plus interviews, and 650 European business leaders, alongside customer stories from companies such as Merge, Ramp, Chronicle, Toyota, Affirm, and Mercury.


### [https://www.notion.com/en-gb/blog/topic/podcast](https://yomu.fyi/post/https-www-notion-com-en-gb-blog-topic-podcast.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Published: Apr 22, 2026
- Type: Explainer

The page is a Notion blog topic archive for “Pioneers,” identified by the slug “podcast” and described as conversations with the minds that shaped computing. It presents the blog’s navigation, including sections for Notion HQ, For Teams, Inspiration, Pioneers, and Tech, followed by a latest-posts feed with titles, categories, authors, and excerpts. The visible entries cover subjects including Notion’s Developer Platform, Custom Agents, hosted MCP server, Notion Calendar, multi-region data systems, schema-change detection, and page design. The supplied page data records 56 total items and identifies the canonical path as /blog/topic/podcast.md, but the visible excerpt does not provide individual podcast episode details.


### [Enabling Multi-Region Data Systems at Notion](https://yomu.fyi/post/enabling-multi-region-data-systems-at-notion.md)
- Company: [Notion](https://yomu.fyi/company/notion.md)
- Author: Justin Lee, Adam Hudson
- Published: Apr 9, 2026
- Type: Explainer

Notion’s data residency work keeps customer data processed and stored in the region where it was generated, supporting EU requirements across Search, analytics, scheduled events, and AI. To make this possible, Notion modularized infrastructure around isolated private networks and workspace IDs, then deployed regional data lakes, Kafka clusters, Spark jobs, Elasticsearch, and vector databases. Debezium captures Postgres changes into regional Kafka, while Airflow remains a centralized orchestration layer that routes jobs to regional EMR clusters; event logging similarly routes traffic by workspace and sanitizes data before Snowflake. Centralized mapping tables, shared region helpers, Terraform, and localized sanitization let teams retain a unified Snowflake environment without exporting customer data. The work took months, and Notion says it is applying these patterns to Japan and South Korea while aiming to provision future regional data stacks within days rather than months.


[Older posts](https://yomu.fyi/company/notion/page/2.md)